Parish Plan Update 25th November 2010
Minutes of the Meeting of the Lydiard Millicent Parish Plan Update Steering GroupHeld in the JCH on 25th November 2010.
Present:
- Craig Scott Chairman
- Tim Blackmore
- Peter Minett
- Tom Pepperall
- John Bennett Secretary
Apologies:
- Dean Cobb
- Steve Mowbray
- Ivor Stuckey
- Howard Taylor
Item 1.
Minutes of The Meeting on 26 Oct 10. These were accepted.
Item 2.
Matters Arising.
a. Use of Facebook. Sarah James had set up a "Closed" Facebook site "Lydiard Millicent Official". Sarah will manage the site with Tom and report any significant comments to the Steering Group. The Lydiard Millicent village website now has a link to "Lydiard Millicent Official".
b. Creation of an "E-Room". Dean had suggested that the solution might be an email account with a common password to permit SG members to access it. Decision. The proposal was considered but it was decided that a common email account was not needed at present.
Item 3.
Review of Summary of Parishioners Comments at July meeting with links to 2005 Parish Plan and Subsequent Parish Council Action. These were reviewed and typographical errors corrected. It was agreed that it would be helpful to publish the amended document on the village website. Actions: John to amend the document and Tom would arrange with Justin for it to be incorporated in the Parish Plan Update element of the village website. Secretary's Note: Amended copy attached.
Item 4.
Initial Consideration of Questionnaire. The meeting reviewed the draft questionnaire produced by Tim. Some of the questions were amended and the format changed slightly to permit responses after specific questions. It was agreed that rather than have loose pages the questionnaire would be produced on a sheet of A3 paper folded to provide four pages of questions and responses. To avoid "ballot stuffing" it was agreed that the questionnaires should be serial numbered. Distribution to every household in the parish would be via a network of volunteer deliverers. The collection method was not decided but it was considered that they could be collected by the delivery volunteers, dropped into collection boxes at suitable locations throughout the parish or for some remote houses they could be returned by post. Action: Tim to produce a revised questionnaire and circulate it before the next meeting.
Item 5.
Any Other Business. The meeting noted the comments on the Parish Plan update from Mr. Claydon-Smith and considered that his comments were incorporated in the draft questionnaire.
Item 6.
Date of Next Meeting. It was agreed that the next meeting would be on Tuesday 25th January 2011 at 7:30pm in the JCH.